The Big Event

Adhisthana, August 2025

I was called upon to volunteer at the retreat centre for the best part of a month in order to support their biggest event of the year, when they are due to host around 350 retreatants. Last year there were fewer than 10 volunteers (and about 320 retreatants), but this year there were due to be about 20 volunteers supporting the resident team, and I'd been encouraged to bring my tent to ease pressure on the indoor accommodation. I asked if I could have a 'home room' as well, just so I could plug in my toothbrush and use my laptop and charge my phone.

I arrived on the first hot day of a hot week, put up the tent, and was allocated a hot room sharing with another volunteer who had been here for a while. The window blind had broken and fallen off, but she had rigged up a semi-opaque substitute until it was fixed. Jumping ahead to that first night, there was snoring inside the room and also coming through the wall from next door - I had earplugs so not too much of a problem - but it was still hot, and not very dark. After that I slept in the tent, where it was quiet, dark and cool.

Given my history of regular volunteering and particularly my experience of cooking for people with restricted diets, this year I accepted the sole responsibility for the special diets kitchen during the busiest period of about 10 days. This event is so big that the special diets can't be accommodated alongside the regular cooking, especially with the risk of cross-contamination for the people with proper allergies (the principal one being coeliac disease), so preparing the restricted diet food gets a kitchen all to itself, and I would be in charge of it, with the support of the kitchen manager.

So on my first working day I found that I'd be working with her on the admin for the rest of the week. "Surely we don't need a whole week of admin," I thought. But we did. She'd already come up with the menu for the six meals she was going to cook in the main kitchen, and then identified all the people who wouldn't be able to eat them, and started listing where each of those people should go for each meal. I finished compiling the list and created a matrix so we could see how many non-standard meals were needed each day.

It would be impossible to create one meal that would meet all the different dietary requirements, so the idea was to produce a buffet with each item clearly labelled so people could pick out what would suit them. The whole site would be 100% gluten- and wheat-free, and in my kitchen the main intolerances would be excluded - no beans, alliums or chilli. The main kitchen would be soya-free, so we could offer tofu as well as nuts and seeds for protein. Unfortunately, someone indicated that they couldn't eat salt, and along with intolerances to so many flavourings and spices this food was going to be very bland. I planned to rely on herbs, and also encourage people who could tolerate it to add spice and seasoning.

I spent a long, long time coming up with suggestions, and the kitchen manager very sweetly tempered my ambition with realism until we'd reached something that was going to work. It would be the same menu for every meal except for different choices of roast vegetables and steamed vegetables, different carbohydrates and different tofu flavourings (one being utterly plain). Then I carried out a check on all the food supplies in the various store cupboards and pantries to make sure we hadn't run short of anything without noticing, which also gave me the confidence to locate everything I'd need. I started checking out the kitchen I'd be using, and listing all the equipment I'd need. We talked about practical matters: who would do the washing up, how would we make sure utensils were returned to where they were needed, did we have enough large pots, could we get a second shelf for the oven?

Meanwhile, all the other volunteers were cleaning the place up - weeding, dusting, polishing, cleaning stained mugs, cleaning windows, getting the barn ready for mass catering, deep cleaning the main kitchen, and more. The resident team were collating all the bookings, counting how many extra bedframes, mattresses, pillows, pillow cases, sheets duvets and duvet covers would be needed, working out where people would sleep. The contractors who were going to put up the marquee arrived at the crack of dawn (7.30am) and started driving in the large pegs with some sort of mechanical hammer and had to be asked to stop until the morning meditation had finished at 8.30am.

All the volunteers and the resident Operations team were meeting daily after morning tea break to check that everything was on track. The kitchen manager kindly bought snacks not usually available at the retreat centre - biscuits, nuts, crisps - and I stepped in and chopped up carrots, cucumbers and tomatoes so I wouldn't feel too left out.

It was noted that last year nothing was organised for volunteers in the evenings, so there was a program of events, including a film night, talks, ritual, a tour of the library, attending the local group, and a communal fire. I was either too tired to attend, or had something else to do. One evening I had to go back home to lead my local group because everyone else was even further away than I was; another evening I actually went to play badminton at a local club (which I'm planning to do again).

In the last few days of lead-up to the event there was a massive chopping exercise to get vegetables prepared for six meals for more than 300 people. The carrots alone weighed more than I do. Then I gathered two reliable people and we started setting up the Restricted Diet kitchen in earnest. We calculated portion sizes and with limited storage we worked out some priorities, then they started chopping and I foraged for all the equipment we needed - serving dishes, oven trays, blue plasters, tongs, a colander, plates and cutlery, serving spoons. And then I collected my friend T from the station, because she was coming to work with me for nearly a week, and it was Thursday evening, and time to get started on the first meal!

What I've been reading

The Wire
by Rafael Alvarez

"Over the five seasons of this critically acclaimed drama series, a rich and layered portrait of Baltimore was created: its hardened police force, its corner boys, its dock workers and its politicians. This book brings the reader inside this world."

I have all five seasons of this show on DVD, and started re-watching them a while ago. I saw this book on a remaindered shelf and thought it would be an interesting accompaniment to the series, but I reached about three episodes into season 2 and discovered that my tolerance for violent drama is way down compared with what it must have been when I first watched this. It's still a very fine piece of screenwriting, but I can't watch it. I did continue to read the book and was reminded of some of the key moments, and I'm thinking of trying to sell the DVDs and the book together.

The Bull from the Sea
by Mary Renault

"Having freed the city of Athens from the onerous tribute demanded by the ruler of Knossos – the sacrifice of noble youths and maidens to the appetite of the Labyrinth’s monster – Theseus has returned home to find his father dead and himself the new king."

I have little knowledge of essential Athenian history, but this story of Theseus's rule of Atticus (Athens?) is very readable indeed. I've read so many books recently that seem to use language to obscure the plot, and it's refreshing just to have the story told, one step after another, no time shifts or long-winded philosophising. He fought a bull! made friends with a pirate! loved an Amazon woman and they had a son! married a Cretan woman and they had another son! other things happened! and then he died.

Demon Copperhead
by Barbara Kingsolver

narrated by Charlie Thurston

"Set in the mountains of southern Appalachia, the story of a boy born to a teenaged single mother in a single-wide trailer, with no assets beyond his dead father's good looks and copper-colored hair, a caustic wit, and a fierce talent for survival."

A long, long book to listen to but really good, based very loosely on David Copperfield but set very much in the present era. Some parts of it were so difficult to listen to (e.g. when all the money he had earned and saved was stolen from him) that I found it almost physically painful, and there were many graphic deaths described, but there was always humanity very close by to reassure me again.

A History of the World in 10½ Chapters
by Julian Barnes

"Noah disembarks from his ark but he and his Voyage are not forgotten: they are revisited in on other centuries and other climes - by a Victorian spinster mourning her father, and by an American astronaut on an obsessive personal mission."

I suppose the Ark was a weak thread holding this book together, but it really wasn't much more than a collection of short stories that ultimately I didn't find very interesting.

Not Appy

Warwickshire, May 2025

Nothing of note to report, which is how it should be. Having said that, of course I haven't been sitting around doing nothing. 

• Exercise: Muscles the Personal Trainer is working me very hard, badminton as always, lovely walk with a friend and his dog, and another lovely walk with the U3A group.
• Nameless Man came to fix my garden gate and recommended a play being performed in a local wood which I attended. It was about codebreaking at Bletchley Park and included musical numbers. The company is based on a narrowboat and they seem to choose unusual venues - there will be another performance in Leamington, this time at the allotments.
• Visit to mum including installing netting below the greengage tree to catch the falling fruit and tweaking her new installation of Windows 11 to make it more like it was before the upgrade.
• Catching up on episodes of Taskmaster together with UJ, films (Love Lies Bleeding, Don't Look Back), and series (finished Years and Years and started Call My Agent).
• Registration for the NHS Diabetes Prevention Programme. The app they really, really want me to use is not compatible with my phone, so despite letting them know that I can't use the app but have been using the website I received several messages to the effect that unless I log in my participation will be discontinued. 
• A phone message then gave me a phone number to call where there are seven options to choose from, of which the first two options that I tried told me to use the website or app and then cut me off. 
• I found a combination of options that put me in a queue to speak to a human, and after a very long wait I finally got through to a woman who sounded like she had been partying all night and then had a raging argument with someone just before answering my call. But anyway, she noted that I couldn't use the app and made an appointment for me to start the programme in September via telephone calls
• I received two emails inviting me to do two separate long questionnaires about my eating and exercise habits then more messages telling me all about the benefits of the app, and finally confirmation of the telephone appointment we'd just made. 
• I have continued to receive daily emails pointing out that I haven't logged into the app, and here are the things that I could be doing with it. Painful.
• I went to supper with local friends who have a 10 year-old son. I was obliged to play games - he has a small air hockey table so that was first, then I'd brought a game that involved goats climbing mountains, and then we played a snap-style game during which everyone became overstimulated and we all had to have a bit of a break. Very different vibe from the elderly U3A board games crowd, and good fun, mostly.
• Now I've started a period of nearly four weeks volunteering at the retreat centre during its busiest time, which is over the Bank Holiday weekend. Updates will undoubtedly be forthcoming.

Partying and Promming

The Royal Albert Hall, August 2025

A while ago I wrote about replacing a bent wheel on my car - fun times. Well, just to complete that particular anecdote and give credit where it's due, I managed to drop the car off for an hour during the Folk Festival so they could change the wheel and swap over the tyre, and when I went to pick it up they wouldn't take any payment. They will have my loyal custom for the rest of my life (at least until I no longer have a car).

I've been having quite a varied time since the festival. I had a birthday party! This hasn't happened for at least 30 years, so quite a significant step in my journey towards self-worth. I found a local vegan café that I hadn't been aware of before (but will definitely re-visit) who prepared some buffet food, and I created a playlist of party music that Muscles my Personal Trainer described as 'hard not to dance to' but in the event it could not be heard over the chat. There were 16 local guests who seemed to be very comfortable with one another, and it was a lovely occasion. I'm not sure I can be bothered to do it again, but then again having done it once it might be easier next time, and maybe I'd hold it at a weekend and invite people from further afield.

Next day I went down to visit mum and took her to an appointment with the nurse at her GP's surgery, where she knows everyone and they all know her. She is doing her own form of GRUHI, and managed to interest one of the GPs in dad's old-fashioned mercury sphygmomanometer and five boxes of his old medical textbooks, some dating back to the 1950s, which we took to the surgery. So that's another shelf of books dealt with.

From there I went on to Lola II and Mr M's house - they are on a mammoth tour of north Japan in a camper van that they have named Alan*. They aren't coming back for another couple of weeks and so my job was to make sure the house is still standing and water the plants while having a weekend in That London. I feel very pleased with myself that although I filled two days of the three I was visiting, I kept one whole day free of commitments, which has allowed me leisure to write this blog post among other things. But I did go into town on the other two days and visited the Bank of England Museum, went to the Proms with a friend from school, and visited the North London Buddhist Centre for meditation and a couple of talks.

The Proms was interesting - my friend is a London resident who has played the clarinet since school (that's how we became friends) and is part of all sorts of musical activities, some of which date back to those schooldays. [I found it amusing that some of our contemporaries are still singing in what was the Youth Choir, now named 'Youth Choir Veterans'.] Anyway, she invited me to the Prom which started with a piece I'd never heard but very much enjoyed ('Chairman's Dance' from the opera 'Nixon in China'), and then a piece that I'd never heard but was OK (Rachmaninov's 4th Piano Concerto). His 2nd was such a banger that it was never going to top that. After the interval was something that I'd describe as frankly awful (Berio's Sinfonia), which included voices (wailing and speaking as well as singing), and not much that was tuneful. A lot of fans made it clear that they were there for the pianist and then left in the interval - they probably got the best deal.

* Alan Touring (geddit?)

Folk Festival volunteering

The Comms Room, Warwick Folk Festival, July 2025

I was at the Warwick Folk Festival for a week, volunteering in the Radio Room again as Joint Deputy Venue Manager of Comms. It was time for the previous Manager to step down, and two of us were asked to take his place. Neither of us wanted the job, but we agreed that if someone else were to take on the Manager role, we would share the Deputy spot. I have to admit that it was a mistake on my part, and I should have stuck to my guns and said no - it took up a lot of time, I didn't get to see much of the actual music, and I didn't find it as much fun as when I was an ordinary worker. 

The other JDVM and I have different outlooks on many things, which in itself is not a bad thing. He agreed to not spray the place with ant killer - there wasn't actually a problem with ants, so this was no hardship for him in the end. He was deeply uncomfortable that we didn't have printed forms to write on, but accepted hand-ruled tables in notebooks for recording outgoing and incoming radio handsets and noting important communications. His attitude to timekeeping was not quite the same as mine - this caused me some annoyance in the first couple of days but really wasn't a problem after that.

As I reported in the last post, there wasn't much to do during the setting-up period. During the festival there were brief hectic periods within shifts that were mostly undisturbed, and we have a good set of volunteers who are cheerful, enthusiastic and mostly more skilled in radio work than I am. 

The only critical issue that Comms is responsible for during the festival is the procedure for dealing with lost and found children (and vulnerable adults). This is to prevent the worst case scenario (deliberate abduction) while trying to reunite the parties without unnecessarily inconveniencing festival goers. My JDVM and I, together with the Health and Safety Manager and the head of the security firm hired for the event, spent an inordinate amount of time over the weekend trying to re-write this procedure to make it workable and effective, to the extent that on Friday I didn't actually attend any of the music sessions at all. The task extended over much of Saturday and Sunday too, and there were also meetings that I felt I had to attend even though I really didn't want to. All this has meant that instead of being an event I looked forward to attending each day, it felt as though I was having to get up early and go to bed late to carry out a job I didn't really want to do. 

One thing improved the experience, though - Sister D, who last year went to a Techno Dance festival in Belgium (yes really) decided to come to Warwick for a day. After all, she'd enjoyed the Belgian festival despite having no expectations that she would, and folk music should be so much more accessible, right? Together we either watched or took part in shanty singing, morris dancing, a ceilidh, children's entertainment, fantastic drumming in Warwick, and we also saw two of the acts on the main stage. Sister D also threw a stuffed rat through a hole at the top of a post, was inspired by a lecture about the Alexander Technique and by Leon Lewis (a vegetarian food vendor), and went to church where one of the folk groups performed. She spent a long time listening to me talk about food and shared some very helpful thoughts as well. 

Despite the mostly unsatisfactory nature of the event, I managed to secure a win for the GRUHI project by gifting my unicycle to the children's circus skills people, who were very appreciative. And I told the various members of the team and the management that I'd be very happy to volunteer in the Comms room again next year, but not as a manager.